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How to Submit Your Transcripts

Whether you’re applying for the first time or transferring to Sonoma State, submitting your transcripts correctly and on time is essential. Below is everything you need to know to stay on track.
 

Important Deadlines by Semester

TermMissing Documents DueOfficial DocumentsFinal Documents Due
FallJanurary 30May 1July 1
SpringSeptember 30November 1January 10

What These Mean:

  • Missing Documents: Required to begin the application process.
  • Initial Documents: Used to confirm your conditional admission (courses in progress are acceptable).
  • Final Documents: Must include final grades and graduation verification. 

Types of Transcripts

  Official Transcripts:

  • Must be sealed, signed/stamped, and sent directly from your school.
  • Accepted in hard copy (by mail) or through approved electronic providers. 

  Unofficial Transcripts: 

  • Includes PDF’s, screenshots, or self-reported courses uploaded to your application or sent in email attachments.
  • Only used during the initial application review, not for admission verification.

Submitting Foreign Transcripts

If you’ve completed coursework outside the U.S., submit transcripts through an accredited evaluation service: 

How to Submit Your Transcripts

Option 1: Mail Your Transcripts

Send official transcripts to:

Sonoma State University
Attn: Office of Admissions
1801 East Cotati Avenue
Rohnert Park, CA 94928

Mailing Tips:

  • Transcripts must be signed, stamped, and sealed by your school.
  • Unsealed or open transcripts will not be accepted.
  • Send recent copies (issued within the past two years).

Option 2: Submit Electronically

Use one of our approved services:

Or have transcripts sent directly from your institution to: [email protected]

Important:
Sonoma State does NOT accept official transcripts as email attachments or uploads to the application portal. They must come from a verified provider or institution.

Military Transcripts

Submitting Test Scores

Submit your standardized test scores directly from the testing agency. Most scores remain valid for two years.

TestHow to Send
ACTOfficial ACT scores are submitted electronically to Cal State Apply directly from ACT, Inc. using the campus specific ACT code 431.  Scores sent to any campus within the CSU are available to all campuses you apply to.  Visit ACT.org for more information.
APOfficial AP scores are submitted electronically to Cal State Apply directly from the College Board using the CSU system-wide code 3594.  Scores sent to this code are available to all campuses you applied to.  Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
CLEPStudents must have official CLEP score reports sent by the College Board to SSU Admissions for evaluation. 
DuolingoStudents must have official Duolingo score reports sent by Duolingo to SSU Admissions for evaluation. 
GMATOfficial GMAT scores are submitted electronically to Cal State Apply directly from the Graduate Management Admission Council (GMAC) using a campus specific GMAT code.  Campuses can only see scores that are sent with their code.  Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
GREOfficial GRE scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using a campus specific GRE code.  Campuses can only see scores that are sent with their code 4723. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
IELTSStudents must have official IELTS score reports sent by IELTS to SSU Admissions for evaluation. 
IBStudents must have official IB score reports sent by the International Baccalaureate.  
PTEStudents must have official PTE score reports sent by PTE to SSU Admissions for evaluation. 
SATOfficial SAT scores are submitted electronically to Cal State Apply directly from the College Board using the campus specific SAT code 4723 or, the CSU system-wide code 3594.  Scores sent to any campus within the CSU are available to all campuses you apply to. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
TOEFLOfficial TOEFL scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using the campus specific TOEFL code 4723.  Campuses can only see scores that are sent them. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.

Need Help?

We’re here to guide you through the process. If you have questions, please email [email protected].