Submit Transcripts

How to Submit Your Transcripts

Whether you’re applying for the first time or transferring to Sonoma State, submitting your transcripts correctly and on time is essential. Below is everything you need to know to stay on track.

Important Deadlines by Semester

Term	Missing Documents Due	Official Documents	Final Documents Due
Fall	January 31	May 1	July 1
Spring	September 30	November 1	January 10

What These Mean:

Missing Documents: Required to begin the application process.
Initial Documents: Used to confirm your conditional admission (courses in progress are acceptable).
Final Documents: Must include final grades and graduation verification.

Types of Transcripts

Official Transcripts:

Must be sealed, signed/stamped, and sent directly from your school.
Accepted in hard copy (by mail) or through approved electronic providers.

Unofficial Transcripts:

Includes PDFs, screenshots, or self-reported courses uploaded to your application or sent in email attachments.
Only used during the initial application review, not for admission verification.

Submitting Foreign Transcripts

If you’ve completed coursework outside the U.S., submit transcripts through an accredited evaluation service:

The Evaluation Company (SpanTran)
WES
ECE will continue to accept SpanTran for Spring 26 applications and hyperlink to both websites.

How to Submit Your Transcripts

Option 1: Mail Your Transcripts

Send official transcripts to:

Sonoma State University
Attn: Office of Admissions
1801 East Cotati Avenue
Rohnert Park, CA 94928

Mailing Tips:

Transcripts must be signed, stamped, and sealed by your school.
Unsealed or open transcripts will not be accepted.
Send recent copies (issued within the past two years).

Option 2: Submit Electronically

Use one of our approved services:

Or have encrypted transcripts sent directly from your institution or another transcript service to: [email protected]

Important:
Sonoma State does NOT accept official transcripts as email attachments or uploads to the application portal. They must come from a verified provider or institution.

Military Transcripts

Military Transcripts: Submit via Joint Services Transcript or American Council on Education transcripts.

Submitting Test Scores

Submit your standardized test scores directly from the testing agency. Most scores remain valid for two years.

Test	How to Send
ACT	Official ACT scores are submitted electronically to Cal State Apply directly from ACT, Inc. using the campus specific ACT code 431. Scores sent to any campus within the CSU are available to all campuses you apply to. Visit ACT.org for more information.
AP	Official AP scores are submitted electronically to Cal State Apply directly from the College Board using the CSU system-wide code 3594. Scores sent to this code are available to all campuses you applied to. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
CLEP	Students must have official CLEP score reports sent by the College Board to SSU Admissions for evaluation.
Duolingo	Students must have official Duolingo score reports sent by Duolingo to SSU Admissions for evaluation.
GMAT	Official GMAT scores are submitted electronically to Cal State Apply directly from the Graduate Management Admission Council (GMAC) using a campus specific GMAT code. Campuses can only see scores that are sent with their code. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
GRE	Official GRE scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using a campus specific GRE code. Campuses can only see scores that are sent with their code 4723. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
IELTS	Students must have official IELTS score reports sent by IELTS to SSU Admissions for evaluation.
IB	Students must have official IB score reports sent by the International Baccalaureate.
PTE	Students must have official PTE score reports sent by PTE to SSU Admissions for evaluation.
SAT	Official SAT scores are submitted electronically to Cal State Apply directly from the College Board using the campus specific SAT code 4723 or, the CSU system-wide code 3594. Scores sent to any campus within the CSU are available to all campuses you apply to. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.
TOEFL	Official TOEFL scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using the campus specific TOEFL code 4723. Campuses can only see scores that are sent to them. Follow the instructions on help.liaisonedu.com to send official test scores to Cal State Apply.

Need Help?

We’re here to guide you through the process. If you have questions, please email [email protected].