Document Due Dates

*Missing documents = documents needed for initial file review

*Initial documents = Required to Verify Conditional Offer of Admission (coursework in progress allowed)

Official Transcripts are hard copies in signed and sealed envelopes (See option 1) OR are sent through an approved electronic exchange service (See option 2). 
Unofficial Transcripts are documents uploaded through Cal State Apply or direct email attachments, including PDFs, screenshots or self-reported coursework from students or school counselors.

When submitting your domestic transcripts, scores and other official documents for your application, please use one of the options listed below.  International and Domestic Students with foreign transcripts should follow the "Foreign Coursework Evaluations" process.

Option 1: Mail

Mail all transcripts to:

Sonoma State University
Attn: Office of Admissions
1801 East Cotati Avenue
Rohnert Park, CA 94928

Important: 

• Transcripts sent by mail must be signed, stamped and sealed by the school or institution that is issuing them. 
• Transcripts that have been opened by the student are not official. 
• Transcripts should be sent directly from the school or institution issuing them. 
• You may forward a transcript with the seal intact by mailing it in a larger envelope to SSU.
• Transcripts must have an issue date that is within the last two years.

Option 2: Electronic Transcripts

SSU accepts electronic transcripts from the following electronic exchange services:

• eTranscripts California
• Parchment
• Credential Solutions
• Other: Electronic transcripts sent from other exchange service providers must be sent to [email protected]

Important: 

• SSU does not accept direct email attachments of official or unofficial transcripts from students or 3rd parties.  Please check with your school to inquire about their process for sending transcripts.
• Documents uploaded into Cal State Apply during the application process are NOT official.

Military Credit

• Military transcripts can be sent using Joint Services Transcript or American Council on Education transcripts.

Foreign Coursework Evaluations

All students must submit international transcripts to one of the following third-party evaluation services for a course to course evaluation.

• The Evaluation Company* - Is recommended for HS transcript Evaluation.  The Evaluation Company is formerly known as SpanTran.

• World Education Services (WES) 

Please note: Additional transcripts are not required to be sent to the Office of Admissions when using these credential evaluation services.

_{*Note for candidates seeking a Credential or Master's Degree visit the College of Education, Counseling, and Ethnic Studies FAQ's webpage and under the Admissions section, click on Where do I send transcripts when applying to a Credential or Master's program? for more details.} 

How to Submit Test Scores to Sonoma State

Test scores are valid only if received from testing a agency and is valid for 2 years from the test date.

ACT Scores
Official ACT scores are submitted electronically to Cal State Apply directly from ACT, Inc. using the campus specific ACT codes.  Scores sent to any campus within the CSU are available to all campuses you apply to.  Click here for instructions on sending official test scores to Cal State Apply.

AP Scores
Official AP scores are submitted electronically to Cal State Apply directly from the College Board using the CSU system-wide code #3594.  Scores sent to this code are available to all campuses you applied to.  Click here for instructions on sending official test scores to Cal State Apply.

College-Level Examination Program (CLEP)
Students must have official CLEP score reports sent by the College Board to the SSU Office of Admissions for evaluation. 

Duolingo English Test
Students must have official Duolingo score reports sent by Duolingo to the SSU Office of Admissions for evaluation. 

GMAT Scores
Official GMAT scores are submitted electronically to Cal State Apply directly from the Graduate Management Admission Council (GMAC) using a campus specific GMAT code.  Campuses can only see scores that are sent with their code.  Click here for instructions on sending official test scores to Cal State Apply.

GRE Scores
Official GRE scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using a campus specific GRE code.  Campuses can only see scores that are sent with their code.  Click here for instructions on sending official test scores to Cal State Apply.

International English Language Testing System (IELTS) Scores
Students must have official IELTS score reports sent by IELTS to the SSU Office of Admissions for evaluation. 

International Baccalaureate Credit
Students must have official IB score reports sent by the International Baccalaureate.  

Pearson Test of English (PTE) Scores
Students must have official PTE score reports sent by PTE to the SSU Office of Admissions for evaluation. 

SAT Scores
Official SAT scores are submitted electronically to Cal State Apply directly from the College Board using the campus specific SAT code or to 3594, the CSU system-wide code.  Scores sent to any campus within the CSU are available to all campuses you apply to.  Click here for instructions on sending official test scores to Cal State Apply.

TOEFL Scores
Official TOEFL scores are submitted electronically to Cal State Apply directly from Educational Testing Services (ETS) using a campus specific TOEFL code.  Campuses can only see scores that are sent them.  Click here for instructions on sending official test scores to Cal State Apply.